Subdivision Plat Approval

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Approval Process Flow Chart


Subdivision Plat Approval Process

Subdivision refers to the division of land into two or more lots by a plat and recorded with the county clerk and the register of deeds. Subdivisions are regulated under Article 16 of the Creedmoor Development Ordinance (CDO), with the stated goals of promoting orderly growth and development and ensuring adequate streets, utilities, and building sites. Subdivisions fall into two categories: (1) Major Subdivisions, which include any non-residential subdivision or any residential subdivision of greater than four lots, and (2) Minor Subdivisions - any residential subdivision involving four or fewer lots that fronts on an existing approved public street and does not require any new public or private streets or extensions of public sewage or water lines and not requiring a waiver, modification, or variance from the CDO. Major Subdivisions require review and approval of a preliminary plat by the Planning Board, while Minor Subdivisions can be approved by the Community Development Director. Article 7, Section 7.11 spells out the procedures for obtaining approval of a subdivision plat. The numbered sections below correspond to the Process Flow Chart (reverse): The numbered sections below correspond to each section of the Process Flow Chart above; follow each link for additional information.
			1.	Submit Preliminary Plat
			2.	Minor Subdivision Approval
			3.	Technical Review Committee
			4.	Public Notification (Major Subdivisions)
			5.	Planning Board Decision
			6.	Pre-Construction Phase
			7.	Final Plat Review
			8.	Present to Board of Commissioners
			9.	Record Final Plat
			10.	Applicant Revises and Resubmits
			11.	Applicant Appeals to BOA

	1.	Submit Preliminary Plat A preliminary plat is a map indicating the proposed layout of the subdivision or site showing lots, streets, water, sewer, storm drainage and any other requirements of the City, which is presented for preliminary approval. Preliminary plats must be prepared by a professional land surveyor, licensed landscape architect, or licensed engineer.
	2.	Minor Subdivision Approval The Community Development Director can approve preliminary plats for minor subdivisions that meet the requirements of Article 7. If approved, the applicant can proceed to the Pre-Construction Phase described in Section 5 below.
	3.	Technical Review Committee Professional staff and consulting engineers review preliminary plat for compliance with Creedmoor Development Ordinance. Comments (if any) are returned to the subdivision designer and applicant.
	4.	Public Notification (Major Subdivisions) A public notice is prepared by the Community Development Director and mailed to all property owners within 500 feet of the proposed subdivision. The notice informs recipients of the date, time, and place of the review by the Planning Board. The notice is also posted on the City’s website. There is no public notification requirement for Minor Subdivisions.
	5.	Planning Board Decision If the preliminary plat for a major subdivision is approved by the Planning Board, the applicant may proceed to the Pre-Construction Phase. If the plat is denied, the applicant may address the reasons for denial, revise the preliminary plat, and re-submit to the Community Development Director. The applicant may also appeal the decision to the Board of Adjustment.
	6.	Pre-Construction Phase Before a final plat can be approved for a subdivision, it must meet the requirements of Article 16 of the CDO. There are several major areas of consideration during this phase, including inspection, dedication and acceptance of public areas (i.e. rights-of-way, easements, sites for public facilities); required improvements (i.e., street, sidewalk and utility construction or guarantees in lieu of construction (i.e., letters of credit, performance bonds), approvals by federal, state, and other local government agencies, and inspections; maintenance of common areas; and association documents.
	7.	Final Plat Review The Community Development Director will review the final plat to ensure that all required improvements have been constructed or guaranteed and all other agencies have certified their review and approval. If the Final Plat has not deviated significantly from the approved Preliminary Plat, the Community Development Director may approve the Final Plat. If the Final Plat has substantial changes, it must be returned to the Planning Board for additional review.
	8.	Present to Board of Commissioners For Final Plats requiring guarantees of improvements or dedications of public facilities or areas, the City of Creedmoor BOC grants approval for recording and acceptance of dedications by resolution.
	9.	Record Final Plat Final Plats for both Major and Minor Subdivisions must be recorded in the office of the Register of Deeds for Granville County within 60 days following approval by the City of Creedmoor.
	10.	Applicant Revises and Resubmits Following comments received by the Technical Review Committee and/or Planning Board the applicant and subdivision designer should adjust their plat to meet the requirements of the CDO.
	11.	Applicant Appeals to BOA After any denial by Community Development Staff or the Planning Board the applicant has the option to appeal that decision to the City of Creedmoor Board of Adjustment. After filing an application and paying the filing fee the Board of Adjustment will convene and make a decision on the appeal. Winners upon appeal can proceed to the pre-construction phase; losers upon appeal have the option to revise and resubmit their plat or appeal the Board of Adjustment decision to Granville County Superior Court.



Contact
Community Development Office (919) 764-1016

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